Affiliation

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Club Affiliation 2016-17
Club Affiliation 2016-17
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Why Should You Affiliate To Cambridgeshire FA? All clubs must affiliate to their governing body for football. In effect, you take out membership of the County Football Association. Cambridgeshire FA is here to: run the game; help you develop your club; provide you and your members with opportunities to participate; recruit and train referees; organise insurance; and facilitate/negotiate other services for your benefit (e.g. grants, special offers, etc).

For a full list of affiliation benefits, please click here.  Please be aware there are a few changes to the process this time, so please read this page carefully before you start...

 Affiliation Now OPEN for 2017-18

This is an ONLINE process again.   Following last season’s successful campaign to get all clubs to affiliate using the ‘Whole Game System’ this procedure is now permanently established, saving time and cost for everyone.  You can find further information on our website www.cambridgeshirefa.com including a guidance video on using WGS if you need to refresh your knowledge on this.  Please contact us immediately if this presents any difficulty for you. 

 Before You Affiliate:

1. Please clear any outstanding payments – e.g. fees or discipline – due to Cambridgeshire FA before you complete the affiliation process.

2. Clubs with youth teams: please make sure all your managers/coaches have an in-date FA CRC check and an in-date FA Safeguarding Children certificate.  The FA will allow no leeway on this.

3. New this season:  all youth club Chairpersons, Secretaries and Welfare Officers must complete an online Safeguarding for Committee Members Course. This is mandatory for all clubs with youth teams.

4. Personal Accident Insurance: it is mandatory for all Cambridgeshire clubs to purchase for all their teams before affiliation (see Insurance below).

To Affiliate Online:

1. You will need your FAN number and password to access the Secretary’s Portal.
2. Go to https://wholegame.thefa.com, open your ‘Club Secretary’ tab and you should see the ‘Affiliation Available’ button on the left hand side.
3. Access your club details; edit your officials, teams, managers & coaches; order public liability insurance; enter County Cups; and submit application for approval.
4. We will then check your entries and issue an invoice which you can then pay either online or by any other method you choose (within 14 days please).
5. You will receive your affiliation number with your receipt.  

Insurance

Personal Accident
It is mandatory for all Cambridgeshire clubs to purchase Personal Accident Insurance (PAI) in addition to the Public Liability Insurance that you order through us.  We recommend Bluefin Insurance www.bluefinsport.co.uk/cambridgeshire for the PAI and you can find a Club Insurance Guidance Note in the Documents section below.

Public Liability
Public Liability Insurance is something you purchase through Cambridgeshire FA as part of your affiliation application.  You can find our Evidence of Cover and our 'CountycoverPlus' brochure in the Documents section below.

Clubs With Different Sections

As you know, clubs with more than one section (e.g. adult male, women, youth, veterans) can affiliate as one club.  If you would like to discuss the merits of doing this, then one of our team will help you:
Joanne Bull 01223 209035 joanne.bull@cambridgeshirefa.com
Katie Critchley 01223 209037 katie.critchley@cambridgeshirefa.com
Ashley Dean 01223 209034 ashley.dean@cambridgeshirefa.com
Jack Drain 01223 209024 jack.drain@cambridgeshirefa.com
Chris Abbott 01223 209038 chris.abbott@cambridgeshirefa.com

Categories of Youth Football

One of the entries in the Team section of your affiliation form is Category of football.  For All ages/formats up to Under 10, please use the Category: ‘Mini Soccer’. 

County Cups

All affiliated clubs must compete in one of the county cup competitions provided there is a suitable competition available.  See Documents section below for guidance on entering county cups.  

Deadline

Your deadline for affiliating your club is 1st July 2017, after which, you may incur a late affiliation fee.  This deadline enables leagues to form their divisions, and enables the County FA to complete all necessary checks and authorisation before teams begin playing matches. 

Accounts

The final part of the affiliation process is to send in a copy of your Annual Accounts by 1st September 2016.  You will receive a reminder for this and it can be done by email.  You can also find a simple Accounts Template in the Documents section below. 

Assistance

Remember there is a guidance video available.  However, if you require any further advice, you can telephone this office on 01223 209020 or make an appointment to call in during normal working hours.  We can also attend any of the Affiliation Workshop sessions on the following evenings:-
5.00pm – 7.00pm         Monday 22nd May 2017:          at Cambs FA HQ
6.00pm – 8.00pm         Thursday 1st June 2017:          at March Town Utd FC
5.00pm – 7.00pm         Monday 5th June 2017:            at Cambs FA HQ
5.00pm – 7.00pm         Monday 12th June 2017:         at Cambs FA HQ
5.00pm – 7.00pm         Monday 19th June2017:         at Cambs FA HQ

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